Head-to-head
ProofHub vs Smartsheet
An honest, feature-by-feature look at ProofHub and Smartsheet for creative teams — where each is stronger, what they cost, and what neither includes.
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Where ProofHub and Smartsheet differ
Of the 8 capabilities creative teams typically stitch together, ProofHub fully includes 4 and Smartsheet fully includes 5.
Video & Image Review
Smartsheet includes video & image review; ProofHub covers it partially.
Built-in Chat
ProofHub includes built-in chat; Smartsheet doesn't include it.
File Storage & Drive
Smartsheet includes file storage & drive; ProofHub covers it partially.
AI Assistant (kloudie)
Smartsheet partially covers ai assistant (kloudie); ProofHub doesn't include it.
What neither includes
Whichever you pick, you'll still be stitching tools around it for the rest of the workflow. kloudboard includes all of the below in the same workspace:
- Freelancer Payments
- AI Assistant (kloudie)
Frequently asked questions
Is ProofHub or Smartsheet better for creative teams?
Smartsheet covers more of the workflow out of the box (5 of the 8 capabilities we track fully included, vs 4), but the right pick depends on which capabilities your team actually uses. The comparison table above shows exactly where they differ.
How much do ProofHub and Smartsheet cost?
ProofHub uses flat, per-seat-free pricing with no free plan (just a 14-day trial): Essential is $45/member-free... $45/month billed annually ($50 monthly) with 40 projects and 15GB storage, and Ultimate Control is $89/month annually for the first three months then $135/month ($99→$150 monthly) with unlimited projects and 100GB. Smartsheet retired its free plan in 2025 — it now offers only a 30-day trial, with paid plans starting at Pro $9/user/mo ($108/yr, capped at 1-10 users, 250 automations/mo, 20GB storage, 30MB attachment limit) and Business at $19/user/mo ($228/yr, 3-user minimum, 1TB); AI tools are gated to the custom-priced Enterprise plan (10+ seats).
What do both ProofHub and Smartsheet lack?
Neither fully includes freelancer payments and ai assistant (kloudie). kloudboard includes all of these in one workspace, with a free plan for up to 5 members.
Is there one tool that replaces both ProofHub and Smartsheet?
kloudboard combines kanban boards, frame-accurate video and image review, built-in chat (with Slack, Discord, and WhatsApp bridging), freelancer payments, file storage, calendar, and a free AI assistant in one workspace — free forever for up to 5 members, with Pro at a flat $20/member/mo.
Skip the trade-off
Instead of choosing between ProofHub and Smartsheet, get boards, review, chat, and payments in one workspace. Free forever for up to 5 members — no credit card required.
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